Having a dedicated office is a huge motivation for your team to go to work every day, and renting furniture is the most economical option to make it come true. Before you rent office furniture, be mindful of these considerations.
Decide on the furniture pieces needed
The first thing you need to consider before renting furniture for your office is to determine the quantity, type, and style of furniture.
Think about how many individual pieces you need to fill the space and equip adequately for your team. This may include the minimum desks and office chairs for each person, shelves, board, and so on. The number and type of furniture needed vary widely based on your type of business. Some may need a meeting place with clients or a conference room, while others need large storage space, pantry, or dormitory.
Also, decide on the style of your office when choosing furniture. Here are some office styles that are most often chosen by companies.
- Home-like office
- Minimalist office in Scandinavian style
- Office in industrial style
- Modern, hi-tech and futuristic office
- Modern and creative office in biophilic style
- Traditional office
Decide how long you rent the furniture for
Next, think about how long you’ll rent the furniture and choose the right lease length. This can be quite hard for small teams and startups to determine – they usually go through a lot of growth and changes. In this case, shorter-term leases allow higher levels of flexibility and help you avoid overcommitting. Meanwhile, bigger teams that are established and stable may choose a longer-term lease.
Typically, office furniture rental companies charge much more for short-term rentals than long-term rentals. Thus, you’ll save a big amount of money if you can rent furniture for longer than a month.
Consider the leasing term
The leasing term is a crucial factor to keep in mind when you rent office furniture. You need to understand what you’re signing up for. You’d better look through the entire lease agreement carefully, ask questions, and negotiate to get the best deal before signing.
Consider a break option with your lease. You may want to include the option to extend or break your lease before termination. Know each option with costs, if any. Ask if you can end the lease early for a fee, or buy the furniture at the end of the contract term. Be sure to understand your option before signing.
The deposit amount varies greatly based on the furniture you rent and the rental company. However, it can even go up to hundreds of dollars for each piece. And that’s not a small amount, especially if you rent a large quantity – you need to ask the renter when and how you can receive it back.
Watch out for fees and penalties
A damage waiver can be good for you but it can also be a needless charge, depending on your insurance coverage. Some insurance policies will cover certain types of damage to selected pieces of furniture. You’d better be clear about the policies, fees and penalties, and the person in charge of fixing and paying the problems.
Delivery, set-up, and pick up costs
Don’t forget to get information about delivery, set-up, and pick-up costs. Some rental companies add the charge for delivery, set-up, and pick-up to the lease, whereas, some will take care of these costs for you. While this won’t cost you an arm and a leg, not taking it into account can distort the actual cost of the lease.
Each rental company accommodates different styles, pricing, and terms. Thus, you need to choose a provider and consider the above-mentioned points carefully before you rent office furniture. Hopefully, this will help when searching for furniture for your office.
If you are still pondering between buying vs renting furniture, check out Why Renting Office Furniture Over Buying: Weigh The Pro’s & Con’s and see why renting makes a better choice.